Know every floor is covered — before the shift starts.
CarePlena builds the rota from your rotations, checks your coverage rules as you go, and lets staff trade shifts without anyone ending up in two places at once.
- Coverage checked as you build
- Staff trade their own shifts
- Not a retail rota with a logo
| Staff | Sun | Mon | Tue | Wed | Thu | Fri | Sat |
|---|---|---|---|---|---|---|---|
| Open | |||||||
| M. Reyes | 1st | 1st | 1st | 1st | |||
| A. Cole | 1st | 1st | 1st | 1st | |||
| D. Marsh | 1st | 1st | 1st | 1st | |||
| P. Raman | 1st | 1st | 1st | 1st |
Coverage requirements not met
28 gaps across 7 days · 7 blocking. Open a day to build its squad, or add the open shifts that would close it.
1st shift minimum staffing
2 of 6 people
+ Add 4 open shiftsAssisted Living minimum
0 of 2 · Assisted Living
+ Add 2 open shiftsMed Passer in Assisted Living
0 of 1 Med Passer
+ Add 1 open shiftMed Passer in Memory Care
0 of 1 · Upstairs
+ Add 1 open shiftThe rota is never the problem. The 4:50pm phone call is.
Somebody calls out. Ten minutes later you are working out who is already on, who is over their hours, and who can actually be in Memory Care rather than just on the building.
A spreadsheet cannot say no
It will happily let you put the same carer on two floors at once, and it will never mention that her CPR card lapsed on Tuesday.
Fully staffed, still short
Six on the floor sounds covered. It is not covered if all six are upstairs and nobody is posted to Memory Care downstairs.
The swap nobody wrote down
Two carers sort Thursday out between themselves in a group chat. The schedule — and the surveyor — never hear about it.
Six on the floor is not the same as six in the right places.
CarePlena reads your rules against the rota as you build it, and splits each shift by station. A shift can look fully staffed and still leave Memory Care downstairs uncovered — that is the gap this catches.
See how coverage works→1st Shift
Tuesday · 7:00 AM – 3:15 PM
Assisted Living
2 required · 1 med passer
Memory Care — Upstairs
1 med passer
Memory Care — Downstairs
1 required for cares
Floatfloat
Moves between floors
The float counts toward the shift, never toward one station's minimum — so nobody is counted as covering two places at once.
Three people, three different questions.
The scheduler, the carer and the administrator each open CarePlena wanting something different. Each of them gets their own answer, not the same screen.
The scheduler
“Is next week covered?” Generate it from everyone's rotation, see the gaps by day and station, fill them, then publish when it is ready.
The carer
“When am I on, and where?” Their four weeks with the station for each shift — and a way to offer Thursday to somebody else without a phone tree.
The administrator
“Can I show this to a surveyor?” Certifications with expiry dates, coverage rules on the record, and every change logged with who and when.
One company. Every community. One view.
Each building keeps its own wings, stations and coverage rules — and a regional director sees all of them at once. Staff who move between sites are one person with two assignments, not two records that disagree.
- A different position at each building, if that is how they are hired
- Hours summed across sites, so overtime is visible when one rota hides it
- Each company's data isolated from every other — tested, not asserted
Northlight Senior Living
Three communities · week of Sep 14
Alder House
Fairmont
Willow Bend
Millbrook
Stonebrook
Westbury
Works at two sites
46 hours this week across both — counted together, so overtime is visible.
You will know inside an hour whether this fits.
- 1
Bring one real week
Your shift times, your stations, your coverage rules — not a sample dataset that behaves itself.
- 2
We build it in front of you
Rotations entered once, then the week generates. You watch the rules catch the gaps you already know about.
- 3
Publish, and let staff at it
Carers get their own week and the trade board. You keep the machinery.
Stop finding out at handover.
See CarePlena built around your own floors, your own stations and one week of your real rota.